Before completing the application form, please read the following terms and conditions and retain for reference.
- Lessons1.1 All applications for tuition must be completed and signed by the pupil’s parent/carer and returned to the office. If tuition cannot be arranged, pupil details will be retained on a waiting list.1.2 The Co-operative aims to provide 30 lessons per academic year. The number of lessons per term may vary according to the number of teaching sessions available.
1.3 The Co-operative reserves the right to change a pupil’s grouping without prior notice, providing the fee charged remains the same. In the event that a grouping change results in a price alteration, the Co-operative will notify the parent/carer as soon as possible to seek agreement.
1.4 Any changes to individual lessons will only be made with the agreement of the parent/carer.
- Payment2.1 Invoices are issued termly, (Spring, Summer, and Autumn). Payment is required in advance of the term starting and is NON-REFUNDABLE.
2.2 Payment options include:
a) Full payment within 14 days of invoice date by cheque, internet banking (See invoice) or cash paid into the Co-operative office.
2.3 Payment must be made within 14 days of the invoice date to ensure continuity of tuition. Failure to pay will automatically suspend any further tuition. Reinstatement will be at the discretion of the teacher and the Co-operative. Lessons missed due to suspension will be forfeited.
2.4 Music books, accessories, any instrumental hire, courses, workshops, examination and accompanist fees are not provided by the Co-operative.
- Financial Assistance3.1 Where financial assistance is provided by a third-party organisation, this will be reviewed on a termly basis. Information will be shared with the relevant agency to facilitate funding. Liability for payment of lessons remains the responsibility of parent/carer if funding is not received. It is the responsibility of the parent/carer to advise the Co-operative of any changes in circumstance which may affect funding.
- Absence4.1 If a pupil is absent the following apply:
- No notice or insufficient notice – lesson is forfeited.
- 7 days’ notice to the Co-operative office – the teacher will aim to re-schedule within the term.
- Please note that where absence from lessons is due to school related events, e.g. teacher-training day, exams, school trips, work experience etc. it is the parent/carer’s responsibility to ensure 7 days’ notice is given to the Co-operative.4.2 If a teacher is absent he/she will endeavour to make up the lesson/lessons within the academic year.4.3 If a whole group is unable to attend a lesson, the Co-operative requires 7 days’ notice as detailed above.
4.4 If a pupil is withdrawn, excluded or suspended from school and lessons cannot be provided in school, the Co-operative office must be informed immediately to discuss future provision of lessons. Otherwise, any missed lessons will be forfeited.
4.5 Notice of absence should be sent to the Co-operative office and not to the school or individual teacher.
- Cancellations5.1 Lessons may not be cancelled mid-term. If a pupil stops attending lessons mid-term, no refund can be issued for the lessons missed for the remainder of the term.5.2 Lessons may be cancelled at the end of a term (i.e. December, March/April, or July). Written notice of cancellation must be received by the Co-operative office 7 days before the first day of the new term, otherwise a 4-week cancellation fee will be payable.
5.3 Notice of cancellation should be sent to the Co-operative office and not to the school or individual teacher.
- Liability6.1 The Co-operative does not accept liability for loss or damage to any personal possessions or personal injury, however caused.
- Terms and Conditions7.1 The Co-operative reserves the right to alter the above Terms and Conditions without prior notice. Any decision made by the Co-operative concerning these Terms and Conditions shall be final.Please note that these Terms and Conditions are legally binding.
DATA PROTECTION
We are committed to the principles of data protection and information management. All personal information held on computer and manual files will remain confidential to the Wight Music Tuition Co-operative and will not be shared with unauthorised individuals or external companies. However, to facilitate the provision of lessons on school premises, information may be shared with authorised individuals at your child’s school. If financial assistance is required, information will be shared with the relevant agencies or organisations.
Under the Data Protection Act, you have the right to receive a copy of the personal data we have about you. To receive a copy, please contact the Office Administrator.
DECLARATION
On behalf of the pupil named overleaf, I apply for instrumental/vocal tuition with the Wight Music Tuition Co-operative Ltd. I have read the terms and conditions and agree to pay fees when required. I understand that lessons will be renewed automatically, and that if I wish to cancel lessons I must ensure that my request in writing is received 7 days before the first day of the new term, otherwise a 4-week cancellation fee will be payable (see condition 5.2).
Ticking the Box below confirms that you have read and understood
the Terms and Conditions and that you agree to abide by them.
Another box tick will also be needed for e mail permission but we can do that at a later date when I have the correct wording ..thank you… rob